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Articles:
A note from the
Editor
Welcome to the January 2004 issue of the Coretime newsletter
and a Happy and Prosperous New Year to all of our Customers.
This months issue provides details of a number of worthwhile
new features that have been added to both Tempus Pro
(Windows) and Tempus Pro Online (Web) systems. We also
have details of two special offers which are open to
existing customers for the month of January.
This months issue provides details of a number of worthwhile
new features that have been added to both Tempus Pro
for Windows and Tempus Pro Online (Web) systems. We
also have details of two special offers which are open
to existing customers for the month of September.
This Newsletter has been designed to keep you, the
customer, up to date with all going's on within Coretime
and any other relevant news. If you would like any particular
subject addressed in future issues, please do not hesitate
to drop a note to me at editor@coretime.com
and we will look to include the requested topic in future
issues.
Editor
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Do you want this newsletter
to be circulated to other staff members?
Email addresses are constantly changing and being updated.
As with any Company, we need you to keep us up to date
as to any changes in your contact details so as to ensure
that we are always communicating effectively with you,
and, importantly, to those that want to hear from us.
If you would like to have this newsletter forwarded
to other members of your staff, or you would like us
to amend your present contact details, please take a
minute to drop a line to the editor advising him of
the changes. He can be contacted at editor@coretime.com.
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Special
Offer
We have 2 offers this coming month, one for our Windows
customers and one for our Web customers.
Tempus Pro:
Are your staff on occasions finding it difficult to
access Tempus Pro? Normally where clients have a low
ratio of licences to staff members, access at peak times
can be difficult. Friday evenings, Monday mornings are
usually popular times to input timesheets. But do your
employees have to wait around for another employee to
log out so as he/she can complete their timesheet? It
may be that hours/details are being lost as a result
of this unnecessary delay. Tempus Pro should, ideally,
be open at all times on an employees pc so as his/her
timesheets can be completed accurately and on time.
For the month of January, existing users of Tempus
Pro can purchase 5 new licences for the price of 3,
or 3 for the price of 2, a minimum of 40% discount.
To avail of this special offer, simply contact Ivan
Donohoe at:
E: ivandonohoe@coretime.com
T: +353 1 6341 665/667
F: +353 1 6341 651
Tempus Pro Online
Would you like to have more of your staff recording
time but the licence cost is putting you off? Or are
you anticipating having to purchase new licences as
a result of new employee's coming on board?
For the month of January, existing users of Tempus
Pro Online can purchase 5 new licences for the price
of 3, or 3 for the price of 2, a minimum of 40%
discount. To avail of this special offer, simply
contact Ivan Donohoe at:
E: ivandonohoe@coretime.com
T: +353 1 6341 665/667
F: +353 1 6341 651
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Tip
of the Month - Tempus Pro
You can now enter time/expenses from within the WIP
Review screen. Simply click on the "clock" icon, and
the standard time/expense screen will pop up. This feature
is only available while a project review screen is open.
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Tip
of the Month - Tempus Pro Online
To speed up time entry, use the "History" and "Submit
& Stay" features then minimise Tempus Pro - your next
time entry will be ready in ONE click.
Use the "Report Manager" to customise your report menu
and hide the reports that you never use.
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Recently Added Features
- Tempus Pro for Windows
The latest version of Tempus Pro, version 3.5.5.24
was released just before Christmas and is now available
for downloading from our website. Some of the new features
or enhancements include:
 |
Holiday Reports |
| |
Not all holiday records
are based on the calendar year. Our Report:- Employee:
Productivity: Holiday/Activity report now allows
the user the option to run the Holiday Report for
the current year or for a year commencing from a
user defined date. |
|
Journals Report |
| |
Users now have the
option to print a listing of Carry Forwards or Journals
for a user defined date range. This report is located
in Business Reports, Audit Trail, Carried Forward/Journals.
|
|
Employee Expense Summary |
| |
This report has been re-written
and should be significantly easier to interpret. |
|
Automatically update Client
Year Ends |
| |
Within System Setup/Accounting,
users now have the ability to update Client Year
End/Filing Dates automatically, advancing the year
for all client year ends that have ended on a date
earlier than the current date. |
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Recently Added Features
- Tempus Pro Online (Web Version)
The latest version of Tempus Pro Online, version 1.0.4.3
is now available for downloading from our Website. Some
of the enhancements/new features in the latest version
include:
|
Client/Project Templates |
| |
Users can now create
a Client Template pre-populated with the prescribed
Project Templates. |
|
Client Details update |
| |
Client details can
now record Company VAT number and whether or not
the client is an EU client. |
|
Invoice Daybook enhancement |
| |
The invoice daybook has been modified
to highlight whether a credit note has been raised
against the listed invoices. |
|
Team Chart enhancement |
| |
The Team Chart now
displays the total number of hours recorded by each
employee displayed for the week under review. |
|
WIP Review screen |
| |
The total time recorded by all
employees is now displayed as a single value on
the WIP Review screen. |
| |
Some project names
are quite large to the extent that not all characters
are available in the drop down list of projects.
By hovering over the project name, a "hint" of the
full project name is now available. |
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Considering upgrading to
Tempus Pro Online
The latest web version of Tempus Pro Online has many
advantages over its Windows based sibling, not least
the ability to share a single database with a number
of seperate offices or allow user access to anyone with
access to the Internet and with the appropriate access
rights. Interested?
Why not give Ivan Donohoe a call for an obligation
free demo. He can also arrange for you to review a copy
of your own data as part of the demo which will make
the demonstration all the more pertinent. And an existing
user, he can also provide you with an extremely competitive
quotation.
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Training Courses
Starting in February, we will be running concise and
detailed monthly training courses on specific aspects
of operating Tempus Pro/Online program. These courses
will be held on the last Friday of every month, with
the Tempus Pro Online training starting at 0930 and
Tempus Pro at 1430. Each course will consist of 3 hours
practical training followed by a Q & A session for 30
minutes. The total cost of the each course will be a
very reasonable Euro 125 per person attending, with
numbers strictly limited to 5 attendees per course.
Booking a place will be on a first come first served
basis and places will only be confirmed on receipt of
payment. All courses will be held in our offices at
49 Fitzwilliam Square, Dublin 2.
The following are details of each course and the dates
of the first 3 courses:
Course 1: 27 February 2004 (Reporting)
A opportunity to review and understand all of the reports
available within Tempus Pro. By having this information,
users will be able to “cherry pick” those reports most
beneficial to their practice needs.
Course 2: 26 March 2004 (System
Setup)
Opportunity to review in depth some of the more advanced
Setup options now available within Tempus Pro.
Includes a detailed review of the following:
|
Creating a Supervisor
chain of approval |
|
Use of Strict budgets |
|
Report Manager – set up
report profiles for users |
|
Use of Rate Changer |
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Use of Mandatory fields
when creating Client, Projects |
|
Merging activities |
|
Use, and setting up of
Project, Client and Employee Analysis Codes. |
|
Using Client and Project
templates |
Course 3: 30 April 2004 (Good Project
Management)
Opportunity to review in depth some of the more advanced
Setup options now available within Tempus Pro.
Review in depth the following:
|
Manage your WIP – understanding
Unbilled/Interim Fees |
|
Why you need to tag time when billing
|
|
Managing Profit & Losses
|
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Budgeting and use of Budget
Alerts |
To attend, simply forward details of those attending
to training@coretime.com
or contact Tara at (01) 6341 667.
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Linking to 3rd Party Products
Presently, Tempus Pro Online has seamless links to
the following products:
|
Access Accounts |
|
Exchequer Enterprise |
Report formats have been developed to provide the ability
to export financial and timesheet data to the following
packages:
|
Sage Line 50 |
|
Sage Micropay |
We are presently beta testing a link with Goldmine
and hope to make it available to customers shortly.
For further information, please contact:
Ivan Donohoe
E: ivandonohoe@coretime.com
T: +353 1 6341 665/667
F: +353 1 6341 651
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Are you making the most of
your Support Contract?
Are you a subscriber to Coretime's annual support contract?
Have you got user name/password access codes for accessing
the download area of the Coretime Website? If not, you
should contact our Support Desk. We will send you your
access codes by return email.
Please remember, only those customers with an up-to-date,
paid, support contract, are entitled to and are allowed
access to the download area.
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What is ASP?
ASP stands for Application Service Provider or Active
Server Pages. An Application Service Provider offers
access to Applications (such as Software) and related
services on a rental basis via the Internet.
ASP services are an important alternative to purchasing
software for all sizes of business, not only for the
small organisations with limited IT budgets, but also
for the larger firms who wish to outsource some of their
IT requirements. Some of the principal advantages of
taking the ASP route include
Cost:
The cost of renting a system is usually considerably
less than purchasing, installing, implementing, managing
and supporting a similar system purchased for installation
inhouse.
Speed to Implementation:
With ASP services being bundled with full implementation
and support services, customers can typically be up
and running with an ASP service far faster than if they
were to implement a new system inhouse. Utilising the
expertise of the ASP provider, there is less risk of
customers having to deal with poorly or partially implemented
systems.
Additional benefits:
A remotely hosted system means remotely hosted data
with an additional layer of data backup. Data hosted
in the customers own offices do not provide the same
disaster recovery options as a specialised data hosting
centre will provide. These hosting facilities also use
the latest firewalls and up-to-date anti-virus software
and remove, or at least alleviate, this headache from
the customer.
Maketimepay:
Coretime is now marketing its new ASP Solution through
Maketimepay.com. This service effectively provides Tempus
Pro Online as a web based service for a monthly fee
based on the number of active users in the system, all
at a fraction of the cost of purchasing Tempus Pro Online
outright.
With high speed internet access now available almost
countrywide, subscribing to an ASP service such as ours
is now a real option. With our ASP service, there is
no need to invest in expensive hardware or purchase
Tempus Pro Online. You simply pay a flat, all inclusive
monthly fee. This fee has no hidden costs - we organise
data backups, ensure servers running efficiently and
we even provide user support, all as part of the standard
service
For further details and compelling reasons why you
should move to an ASP service, go to www.maketimepay.com.
Alternatively, please contact:
Ivan Donohoe
E: ivandonohoe@coretime.com
T: +353 1 6341 665/667
F: +353 1 6341 651
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Have you any enhancement
requests?
Have you any features that you would like to see within
Tempus Pro for Windows or Tempus Pro Online (Web)? Both
products have over the years positively benefited from
Customer feedback, feedback that we feel is vitally
important as we strive to improve even further what
we believe is already a superb product.
Take a couple of minutes to drop a note of your suggestion
to derekvard@coretime.com.
We will review your suggestion at our weekly development
meeting and will advise you as to whether your suggestion
will be added to the Development Pipeline for inclusion
in future builds.
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Contacting Coretime
T: +44 208 956 2322/23
F: +44 208 956 2324
E: info@coretime.com
(for general enquires)
sales@coretime.com
(for sales enquires)
W: www.coretime.co.uk
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