Purchase Order Manager

A fully enhanced Coretime Purchase Order Manager has been rewritten based on customer feedback and integrated more tightly into the core product. This powerful purchase order software and procurement software extension allows you to manage purchase requisitions, approvals, and POs directly within Coretime, ensuring seamless tracking of professional services purchasing and improved PO management for better cost control across your projects.

Gain increased control over project expenditures with built-in discipline features. Set maximum spend limits to prevent unauthorised purchases, and keep your budget on track. The module enforces approval workflows, ensuring that every expenditure is accounted for and aligned with your project’s financial goals.

Stay ahead of your project costs with Coretime’s Purchase Order Manager and purchase order software, displaying committed expenses even before supplier invoices are received. This procurement software provides real-time visibility into your professional services purchasing and financial commitments, allowing you to manage your PO management and project budget proactively rather than reactively.

The module seamlessly integrates with your existing Coretime Work In Progress (WIP) screen, making it easier than ever to track and manage project costs with purchase order software and procurement software. Instantly view PO management and professional services purchasing details directly within your WIP screen for streamlined billing, reporting, and financial management.

Say goodbye to duplicate entries and errors. With the Purchase Order Manager, data only needs to be entered once, and it automatically flows through the system. This ensures consistency across your financial records, reducing the risk of discrepancies and saving you valuable time.

Raise a Purchase Requisition directly through the Coretime interface, streamlining the initial step of the procurement process. Once submitted, an automated email notification is sent to the designated Approver, ensuring a swift and efficient approval workflow. This feature eliminates delays and keeps your procurement process moving smoothly.

Once the Project Manager or Finance team approves the requisition, a PDF Purchase Order is instantly generated and ready to send to suppliers. This seamless process not only saves time but also reduces the risk of errors, ensuring that your purchase orders are accurate and ready for prompt action.

After the Goods or Services are received, the Requestor can easily log the receipt within the system. This feature ensures that every item or service delivered is tracked, providing an up-to-date status on all procurement activities and paving the way for accurate financial reconciliation.

Finance teams can match the Purchase Invoice to the corresponding Purchase Order with ease, making any necessary adjustments. This feature supports accurate financial management by ensuring that invoices align with what was ordered and received, reducing discrepancies and maintaining budget integrity.

Once everything is in order, Finance can quickly check the details and post the matched transaction directly to your Accounts system. This seamless integration minimizes manual data entry, reduces the chance of errors, and ensures that your financial records are always up to date, facilitating smooth and efficient accounting operations.