Time is money, especially when it comes to invoicing. Invoice Manager dramatically reduces the time between completing work and receiving payment by automating the entire distribution process. Create professional-looking invoices directly in PDF format and automatically distribute them to designated email recipients with just a few clicks. What once took hours now takes minutes.
Invoice Manager
Coretime helps you raise accurate invoices quickly so you get paid faster. Invoice Manager automates sending invoices and statements, turning a slow manual process into a streamlined workflow. It lets you batch-email PDF invoices to multiple recipients, with exceptions sent to print automatically. You can also include backing sheets and statements to reduce queries and speed up payment.
Key Benefits That Drive Results
Speed – Invoice Faster, Get Paid Faster
Supporting Evidence – Reduce Queries, Increase Confidence
Custom-designed backing sheets can be sent with your invoices, detailing exactly what work has been done and when. This transparency reduces client queries dramatically, as recipients have all the information they need to approve payment immediately. Less back-and-forth means faster payment cycles and improved client relationships.
Credit Control – Automated Statement Distribution
Stay on top of outstanding payments with automated statement distribution that reminds customers what they owe. Regular, professional reminders keep your debtors healthy without requiring manual intervention from your team.
Draft Invoice Handling – Confidence Before You Send
Bulk produce Draft Invoices for a final sanity check before distribution. This quality control step helps you catch any errors or anomalies before they reach clients, maintaining your professional reputation and avoiding awkward corrections.
Custom Templates – Eliminate Post-Invoice Queries
Merge any information held in the Coretime database into your invoice layouts. This flexibility helps you provide exactly the information your clients need, formatted the way they prefer, reducing post-invoice queries and speeding up payment approvals.
Flexibility for Special Cases
Exclude nominated clients from bulk invoice runs when a more personal touch is required. Invoice Manager recognises that not all client relationships are the same, giving you the control to handle important Clients or sensitive situations appropriately.
How It Works
Invoice Manager seamlessly integrates with your existing Coretime workflow:
Create
- Generate professional PDF invoices directly from your project data
Customise
- Apply templates specific to your company, division, or client requirements
Review
- Produce draft invoices for final review if needed
Distribute
- Automatically email invoices to designated recipients in bulk
Archive
- Invoices are automatically stored in the documents area of your Coretime project records
Track
- Monitor outstanding payments with automated statement distribution
Core Features at a Glance
Professional PDF invoice creation directly from Coretime
Automated email distribution to multiple recipients in batch
Backing sheet attachments with detailed work breakdowns
Statement automation for credit control
Flexible recipient management at client and project levels
Draft invoice capability for pre-distribution review
Multi-template support for different companies and divisions
Custom template design with database integration
Next Steps – Get Started in Three Simple Steps
It's easy to set up Invoice Manager and start accelerating your payment cycles:
1. Send us your dream template(s)
Share your invoice design, or let us help you create one.
2. Ensure you have email addresses for your clients
Update your client records with the correct recipients.
3. Quick training session
A 30-minute online training from one of our technical team, and you're ready to go.
That's it. No complicated implementation, no lengthy setup process. Just straightforward efficiency that delivers immediate results.
Learn More About Smarter Invoicing
View all our resources16 Feb 2022
An Essential Project Management Tool for Sage 200
Looking for Anytime, Anywhere Access and Improved Reporting? Upgrade to Coretime.
You’re in good company
Join the growing number of businesses transforming their operations with Coretime, starting from just £20/€25 per user per month. Our customers are strengthening client relationships, gaining real-time project visibility, and driving measurable growth.
Explore their success stories below and see how Coretime can deliver powerful results for your organisation at a price that makes sense.
Aircraft Leasing & Management
We have recently purchased Coretime through Onesys and were impressed with their responsiveness to our original enquiry and to our subsequent questions. The process for understanding what the software could do for us was efficient and straightforward, as was the administration involved in setting-up the account and finalising the agreement.
Nicola Plummer
Aircraft Leasing & Management
AJA Architects
For us, the main benefit is that our system is now more user-friendly in terms of project managers being able to access information, such as seeing how a project is performing against budget. They can analyse how time is being spent and what proportion of it is earning fees – it’s easy to translate.
Matt Simpson
AJA Architects
Callisto Consulting
Since purchasing Coretime our time spent on administrative tasks, especially around invoicing has greatly reduced. We can also now respond to Client queries much more efficiently and with a more accurate, trusted response.
Overall the processes that we undertake using Coretime are much quicker and simpler and along with the benefits we’re now receiving in how we can report on our Project data using different parameters, we expect to see a return on investment within a year based on administration time saved.
Paul Bunyan
Callisto Consulting
R.G. Parkins & Partners
The Coretime system is easy to use, accurate, and has helped to increase our efficiencies, we would absolutely recommend it to other companies in that we find it invaluable.
David Heron
R.G. Parkins & Partners
GWP Engineering Consultants
Coretime are a real business partner, I find them very helpful, and if I have any questions or queries the support team is there to help me instantly. In short, we’re delighted.
Amanda Godwin
GWP Engineering Consultants
Caulmert
With staff based at different office locations and sometimes different parts of the world, having Coretime has brought us all together using one easily accessible web based system.
Donna Milne
Caulmert
JNP Group
Coretime is one of the most important packages within the business and is based on an annual subscription with full cloud access. This is a truly fantastic system and very affordable for a company of our size, it’s a fraction of the cost of some systems such as Autodesk and Microsoft.
Jamie Seabrook
JNP Group
Deaton Lysaght
Coretime is simply the easiest, yet the most economically advantageous programme that does so much more than just time management. The overall impact of Coretime has improved both productivity and efficiency.
Elizabeth Churchard
Deaton Lysaght
Pete Stead – P+HS Architects
A huge positive for us is the reduction of double entry of information, not having to manipulate information and enter it somewhere else has made such a drastic difference to how we run our business, we can’t imagine not having Coretime now!
Pete Stead – P+HS Architects
Spark Architects
We will be able to easily track non-billable work such as fee proposals and revisions, track outstanding invoices versus paid, and understand budget versus actuals and profitability at both project level and RIBA stages.
Spark Architects
Wildfowl & Wetlands Trust
It’s cut the time spent on routine administrative tasks and enabled us to be more efficient, which means we can focus more on the actual projects. We can have around 20 live projects on the go at any one time and if a client wants a breakdown of where the time is going, we need to respond almost instantly.
Monica
Wildfowl & Wetlands Trust