Purpose-built tools to help charities increase impact, reduce admin burdens, and improve accountability.
You’ll spend less time chasing timesheets and more time delivering your mission.
Coretime for Non-Profits & Charities
Track staff and volunteer time, manage programs, and improve transparency all while saving money with our exclusive 15% charity discount.
Why Non-Profits Choose Coretime
Key Features for Non-Profits & Charities
As a charity leader, you’re tasked with ensuring every resource is maximised for mission impact. A timesheet, expense, and project management solution provides transparency into how staff and volunteer hours, as well as financial resources, are allocated across programs.
Track Staff & Volunteer Hours in One Simple System
Accurately track paid staff, part-time workers, trustees, and volunteers with an intuitive time-tracking platform that works on desktop and mobile.
- Log time by project, program, fund, task, or grant
- Separate volunteer hours from paid hours
- Improve reporting for donors, funders, and trustees
- Reduce errors and eliminate spreadsheets
Program, Project & Fund Tracking
Understand how resources are allocated across all your charitable activities.
- Create unlimited projects/programs
- Assign budgets or forecasted hours
- Track utilisation and actual vs planned time
- Demonstrate impact to funders and stakeholders
Grant & Restricted Fund Reporting
Make compliance and donor reporting easy.
- Track hours and expenses against each grant
- Filter reports by funder, program, or individual
- Support restricted and unrestricted funding workflows
- Export reports instantly for audits or funding applications
Automated Timesheets & Approval Flows
Eliminate admin-heavy manual time tracking.
- Automated or manual timesheet options
- Supervisor or manager approval workflows
- Notifications and reminders to reduce late submissions
- Full audit trail for compliance and transparency
Expense Tracking & Reimbursements
Manage staff and volunteer expenses with ease.
- Submit receipts digitally
- Assign expenses to the correct program or fund
- Improve budget accuracy
- Strengthen financial reporting
Real-Time Reporting for Transparency & Impact
Transform raw data into insights that demonstrate value.
- Real-time dashboards
- Cost breakdowns per project or program
- Volunteer contribution value reporting
- Data exports for board meetings, annual reviews, and donor reports
Hear From Organisations Who Rely on Coretime
Coretime supports a wide range of mission-driven organisations from consultancies and membership bodies to conservation groups and charitable foundations.
Supporting Teams With Complex, High-Volume Workloads
“It’s cut the time spent on routine administrative tasks and enabled us to be more efficient, which means we can focus more on the actual projects. We can have around 20 live projects on the go at any one time and if a client wants a breakdown of where the time is going, we need to respond almost instantly. Coretime allows us to do this.” – Matt, Wildfowl & Wetlands Trust Consulting
From Spreadsheets to Instant Project Insights
“When you are trying to grow a business, time can soon run away from you. When we implemented Coretime, there was a clear transition from previously spending a lot of time administering spreadsheets and then still not being able to see information clearly. Now we have immediate visibility on the performance of individual projects and our business as a whole.” – Mike, Caulmert
02 May 2023
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