Coretime is a project management and time tracking platform designed for engineering consultancies, helping teams accurately capture billable hours, manage resources, and monitor project performance across design, fieldwork, and client delivery in real time. Engineering consultancies with complex, multi‑phase work benefit from improved project visibility, accurate billing, and tighter control of costs and deadlines using a purpose‑built professional services automation platform.
Trusted by over 600 businesses in the UK and abroad including numerous blue-chip clients.
Engineering projects rarely follow a straight line. Design, modelling, approvals, site inspections, revisions, subcontractor input all happening in parallel.
The challenge: Keeping project progress, milestones, and time spent aligned with budgets when phases overlap and constantly change.
Structural and civil engineers often split time between office design work and field visits.
The challenge: Time tracking becomes inconsistent, delayed, or incomplete especially when logged later from memory rather than onsite, resulting in lost billable hours.
From fixed fees and retainers to hourly billing, variations, and extras engineering billing rarely fits a single model.
The challenge: Without a flexible system, late invoices, disputed bills and under-billing become the norm.
Not all skills are interchangeable you need the right engineer available at the right time.
The challenge: Over-allocation leads to burnout; under-utilisation means lost revenue and slower delivery.
Regulatory changes, compliance reviews and planning constraints can create unavoidable rework.
The challenge: If additional time isn’t captured and billed immediately, it silently eats into margins.
Engineering leaders need granular insight not just whether a project is on budget, but which phase, site or team is driving overrun.
The challenge: Most tools only track time not financial and operational performance in a way engineers can act on.
Engineering consultancies choose Coretime because it brings together project time tracking, resource planning, WIP insight, and automated client billing in one purpose‑built platform. With accurate recording of billable hours and comprehensive reporting, Coretime helps firms enhance productivity and control costs.
Precise Time Tracking for Engineering Projects
Log time spent on designs, site visits, meetings, and deliverables with structured engineering timesheet software. Coretime’s platform ensures every billable hour and reimbursable expense is captured accurately, reducing lost revenue and simplifying invoice preparation.
Engineering Resource Planning & Capacity Management
Balance workloads, allocate resources effectively, and forecast staffing needs across multiple projects. Coretime’s resource planning tools for engineering consultancies help avoid over‑assignment and improve team utilisation.
Real‑Time Work in Progress (WIP) & Profitability Insights
Monitor Work in Progress (WIP), project costs, and financial performance in real time. Coretime’s engineering project reporting gives leaders the insight they need to make data‑driven decisions and keep projects on budget.
Streamlined Client Billing for Engineering Firms
Generate invoices directly from recorded time and expenses using Coretime’s client billing and invoicing software. Custom templates and automated billing workflows reduce admin time and improve cash flow.
For a civil engineering consultancy managing flood defense work, logging time by design, review, and site phases helped them catch budget overruns before they occurred.
As an efficient system, our business is much more likely to accurately bill hours of work actually incurred on any job, helping us to protect profitability. — Geotechnical Engineering Firm
Keep all project phases, task hours, cost allocations and billing in one central system so you stay on top of profitability and prevent budget overruns.
Example in practice: A structural engineer is working on a high-rise frame project where steel and concrete costs shift quickly. They log hours by phase (design, review, site visits) and track specialist subcontractor time. Coretime shows in real-time whether design is running over budget before cost overruns.
Capture time, expenses and travel on site, even in offline mode, so field engineers aren’t dumping spreadsheets afterwards you get accurate data and faster billing.
“Because Coretime is so easy to use compared with the manual timesheets, we find that staff are recording, and the business is recovering more billable hours.” – Amanda, GWP Consultants (GWP)
For engineering consultancies managing multiple projects, disciplines and staff, Coretime enables you to allocate resources intelligently, avoid over- or under-utilisation, and maximise billable time.
The civil engineering consultancy needs to plan for upcoming seasonal work (infrastructure, flood defence). Using Coretime they forecast availability, assign junior and senior engineers to tasks, and ensure no idle time before busy season hits.
If you’re looking for time tracking software for engineering teams, Coretime gives you the visibility you need across time, expenses, and project performance.
Yes. Coretime’s mobile app and web interface let engineers submit timesheets anywhere, helping capture real‑time ...
Yes. Coretime’s mobile app and web interface let engineers submit timesheets anywhere, helping capture real‑time billable hours without delay.
Yes. Coretime integrates with systems like Sage, Xero and QuickBooks to ensure seamless invoicing and financial data ...
Yes. Coretime integrates with systems like Sage, Xero and QuickBooks to ensure seamless invoicing and financial data sync across platforms.
Yes. Coretime scales from small teams of five to multi‑location consultancies with hundreds of engineers.
...Yes. Coretime scales from small teams of five to multi‑location consultancies with hundreds of engineers.
Coretime uses industry‑standard security practices to protect timesheets, project details, and financial informatio...
Coretime uses industry‑standard security practices to protect timesheets, project details, and financial information, with configurable user permissions.
Yes. Coretime produces professional, audit‑ready reports showing time, expenses, and project progress, saving hours...
Yes. Coretime produces professional, audit‑ready reports showing time, expenses, and project progress, saving hours of manual work.
Coretime are a real business partner, I find them very helpful, and if I have any questions or queries the support team is there to help me instantly. In short, we’re delighted.
Amanda Godwin
GWP Engineering Consultants
Coretime is one of the most important packages within the business and is based on an annual subscription with full cloud access. This is a truly fantastic system and very affordable for a company of our size, it’s a fraction of the cost of some systems such as Autodesk and Microsoft.
Jamie Seabrook
JNP Group
Since purchasing Coretime our time spent on administrative tasks, especially around invoicing has greatly reduced. We can also now respond to Client queries much more efficiently and with a more accurate, trusted response.
Overall the processes that we undertake using Coretime are much quicker and simpler and along with the benefits we’re now receiving in how we can report on our Project data using different parameters, we expect to see a return on investment within a year based on administration time saved.
Paul Bunyan
Callisto Consulting
A huge positive for us is the reduction of double entry of information, not having to manipulate information and enter it somewhere else has made such a drastic difference to how we run our business, we can’t imagine not having Coretime now!
Pete Stead – P+HS Architects
With staff based at different office locations and sometimes different parts of the world, having Coretime has brought us all together using one easily accessible web based system.
Donna Milne
Caulmert