- Track billable hours spent across initial inspections, structural surveys, CAD modelling, and client reporting.
Project Management Software for Surveyors & Property Firms
Property management firms and surveying practices face identical operational hurdles: managing mobile field teams, tracking time across overlapping site visits, and preventing project cost overruns. While property databases manage physical buildings and lease agreements, Coretime manages the human workforce and financials powering those operations.
Built for Property Specialists & Surveying Practices
Building and Quantity Surveyors
Property and Estate Managers
- Monitor staff time and admin effort across multi-site portfolios, tenant communications, and maintenance projects.
Land & Environmental Surveyors
- Capture field data hours directly from site locations without waiting to return to an office terminal.
Commercial Property Consultancies
- Manage multi-phase projects, monitor Work-in-Progress (WIP), and eliminate write-offs.
Facilities Management Teams (FM)
- Allocate staff resources efficiently and maintain accurate logs of billable vs non-billable activity
Building Control & Property Inspectors
- Track time spent across site inspections, compliance audits, safety risk assessments, and reporting phases to ensure non-billable travel and administrative overhead don’t eat into project margins.
Benefits for Property & Surveying Teams
Coretime brings together four key areas of workforce and operational management across your property portfolios and surveying projects. Focus on the people, projects, and profitability driving your practice.
Eliminate Time Lost on Manual Timesheets
Surveying work often happens on-site, making traditional spreadsheet-based time recording slow, inconsistent, and error-prone. Coretime replaces manual admin with simple, fast digital time entry, giving your team a reliable way to record hours as they work not days later. This means fewer mistakes, less admin, and more accurate billing.
Efficient Expense Tracking and Cost Recovery
Travel, mileage, subsistence and on-site expenses can quickly add up and become difficult to track. Coretime centralises your expense management, making it easy for staff to input costs and assign them to the right project. With accurate expense records, your team can recover costs correctly and ensure nothing slips through the cracks.
Plan Resources and Forecast Workloads with Confidence
With multiple projects running at once, coordinating surveyors, subcontractors, and office staff can be challenging. Coretime’s resource planning for surveyors and forecasting tools help you see who’s available, how busy each team member is, and what work is coming next leading to improved scheduling and overall productivity.
Gain Complete Visibility Over Portfolio Management Time
Behind every property portfolio is a team spending hours on admin, site visits, maintenance oversight, and tenant communication. Coretime gives management total visibility into how staff time is allocated across different properties and accounts helping you measure real operational costs and prevent non-billable time from eroding your retainers.
Time & Expense Tracking Across Multi-Site Teams
Property managers and consultants are constantly moving between site inspections, client meetings, and office duties. Coretime’s mobile app allows staff to capture working hours and log out-of-pocket project expenses such as site travel, parking, and sub-consultant fees directly from the field, eliminating manual spreadsheet entry and ensuring no pass-through costs are missed.
Manage Project Budgets & Protect Retainer Profitability
Whether you run multi-phase property developments or fixed-fee estate management retainers, scope creep can quickly drain profitability. Coretime tracks actual staff costs against project budgets in real time, alerting managers before a phase or retainer exceeds its limit so you can adjust resource allocation or agree on fee variations with clients upfront.
Project Budgeting & Real-Time Alerts
Budget Overrun Warnings
Set threshold triggers to receive automatic alerts when a project phase nears its fee or hour limit.
Real-time WIP Reporting
Gain real-time visibility into Work-in-Progress, actual vs. estimated costs, and fee realisation rates before month-end closing.
Fixed-Fee & Time-and-Expense
Effortlessly manage fixed-fee and hourly contracts while tracking actual staff costs and out-of-pocket project expenses like travel or mileage.
Coretime in Practice
1. Initial Site Visit & Assessment:
Surveyors log field hours on their mobile devices upon arrival. Unexpected site hazards or delays are logged immediately, triggering budget alerts to project managers before overruns occur.
2. Data Processing & CAD Analysis:
Back at the office, technical staff allocate design and reporting hours directly to the corresponding project phase.
4. WIP Review & Billing:
Senior partners review live WIP figures, verify fee realisation, and push verified billing data straight to accounting software like QuickBooks or Sage.
3. Expense Capture:
Out-of-pocket costs such as site travel, parking, or third-party specialist reports are logged via receipt photo upload on the Coretime App and attached to the client's billable expenses.
Got questions that need answering? - FAQs
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Does Coretime integrate with my existing accounting software?
Yes. Coretime seamlessly integrates with leading accounting systems including Xero, Sage, and QuickBooks allowing you...
Yes. Coretime seamlessly integrates with leading accounting systems including Xero, Sage, and QuickBooks allowing you to send approved billable time, expenses, and invoices straight to your accounts without double entry.
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Can surveyors log time while working on-site?
Yes. Field staff can capture hours and expenses on the Coretime mobile app for iOS and Android, ensuring every billab...
Yes. Field staff can capture hours and expenses on the Coretime mobile app for iOS and Android, ensuring every billable minute is recorded regardless of location.
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Can Coretime handle complex multi-site property portfolios?
Yes. Coretime uses a flexible hierarchy (Clients → Projects → Sub-Projects/Sites → Tasks) so you can track time...
Yes. Coretime uses a flexible hierarchy (Clients → Projects → Sub-Projects/Sites → Tasks) so you can track time and fees cleanly across multi-location portfolios or complex surveying schedules.
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How does Coretime help prevent project write-offs?
Real-time project tracking and automated budget alerts warn managers when a project phase is approaching its budget t...
Real-time project tracking and automated budget alerts warn managers when a project phase is approaching its budget threshold, allowing teams to adjust scope or negotiate fee variations before work is lost.
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Can I move, edit or delete time entries?
Yes, until approved, entries can be modified. Coretime also offers a Time Transfer Utility to move unbilled time entr...
Yes, until approved, entries can be modified. Coretime also offers a Time Transfer Utility to move unbilled time entries between projects (singly or in bulk) to correct errors.
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How do I set up a surveying project in Coretime?
Project managers or admins configure a new project by specifying client, project phases (if needed), budgets, cost ra...
Project managers or admins configure a new project by specifying client, project phases (if needed), budgets, cost rates, and assigning team members
You’re in good company
Join the growing number of businesses transforming their operations with Coretime, starting from just £21/€22 per seat per month. Our customers are strengthening client relationships, gaining real-time project visibility, and driving measurable growth.
Explore their success stories below and see how Coretime can deliver powerful results for your organisation at a price that makes sense.
Aircraft Leasing & Management
We have recently purchased Coretime through Onesys and were impressed with their responsiveness to our original enquiry and to our subsequent questions. The process for understanding what the software could do for us was efficient and straightforward, as was the administration involved in setting-up the account and finalising the agreement.
Nicola Plummer
Aircraft Leasing & Management
AJA Architects
For us, the main benefit is that our system is now more user-friendly in terms of project managers being able to access information, such as seeing how a project is performing against budget. They can analyse how time is being spent and what proportion of it is earning fees – it’s easy to translate.
Matt Simpson
AJA Architects
Callisto Consulting
Since purchasing Coretime our time spent on administrative tasks, especially around invoicing has greatly reduced. We can also now respond to Client queries much more efficiently and with a more accurate, trusted response.
Overall the processes that we undertake using Coretime are much quicker and simpler and along with the benefits we’re now receiving in how we can report on our Project data using different parameters, we expect to see a return on investment within a year based on administration time saved.
Paul Bunyan
Callisto Consulting
R.G. Parkins & Partners
The Coretime system is easy to use, accurate, and has helped to increase our efficiencies, we would absolutely recommend it to other companies in that we find it invaluable.
David Heron
R.G. Parkins & Partners
GWP Engineering Consultants
Coretime are a real business partner, I find them very helpful, and if I have any questions or queries the support team is there to help me instantly. In short, we’re delighted.
Amanda Godwin
GWP Engineering Consultants
Caulmert
With staff based at different office locations and sometimes different parts of the world, having Coretime has brought us all together using one easily accessible web based system.
Donna Milne
Caulmert
JNP Group
Coretime is one of the most important packages within the business and is based on an annual subscription with full cloud access. This is a truly fantastic system and very affordable for a company of our size, it’s a fraction of the cost of some systems such as Autodesk and Microsoft.
Jamie Seabrook
JNP Group
Deaton Lysaght
Coretime is simply the easiest, yet the most economically advantageous programme that does so much more than just time management. The overall impact of Coretime has improved both productivity and efficiency.
Elizabeth Churchard
Deaton Lysaght
Pete Stead – P+HS Architects
A huge positive for us is the reduction of double entry of information, not having to manipulate information and enter it somewhere else has made such a drastic difference to how we run our business, we can’t imagine not having Coretime now!
Pete Stead – P+HS Architects
Wildfowl & Wetlands Trust
It’s cut the time spent on routine administrative tasks and enabled us to be more efficient, which means we can focus more on the actual projects. We can have around 20 live projects on the go at any one time and if a client wants a breakdown of where the time is going, we need to respond almost instantly.
Monica
Wildfowl & Wetlands Trust
BRG Technologies
We have been using Coretime at our company for many years now. It is great for logging working hours, allocating time to projects and managing timesheet approvals. It offers a wide range of useful features such as pulling monthly reports, creating invoices, and tracking our internal costs. Having all of these in one place really help our day-to-day operations and visibility across our work whilst making admin much simpler.
Kelly Wynn
BRG Technologies
GSW Faulkner Orr
Coretime has become an essential part of our day-to-day operations, providing a reliable and user-friendly platform for timesheet, work in progress management and billing. Since implementing the system, we have significantly streamlined our processes, making time tracking more efficient and invoice generation more accurate.
The reporting functionality provides valuable insights into project performance, enabling better decision-making and greater visibility across the business. In addition, the automation features have reduced administrative effort, improved efficiency, and allowed our team to focus on higher-value activities.
Laura Fallon
GSW Faulkner Orr