Callisto Consulting is a strategy and digital-delivery consultancy that provides technology assessments, programme management, and project delivery services. As their client base and project complexity grew, they needed better visibility over time tracking, project costs, and administrative workflows. Their goal was to operate more efficiently while maintaining high-quality service delivery for their clients.
More information on Callisto Consulting can be found here.
Callisto Pharma Group is a specialist pharmaceutical consultancy providing regulatory, pharmacovigilance, quality and technical support across the full pharmaceutical supply chain.
The group sits within the wider world of professional services firms and consulting firms, but is focused exclusively on pharma and life sciences manufacturers, MA holders and distributors.
As project volumes increased across regulatory submissions, pharmacovigilance activities and batch release services, Callisto needed a better way to manage consultant workload and project progress. Like many management consulting and strategy consulting providers in regulated sectors, they lacked a single system to track billable time, utilisation and profitability across complex pharma projects.
This created several challenges:
As their project volume increased, these inefficiencies risked impacting margins and slowing response times to client queries. Callisto Consulting needed a professional services time tracking solution that could unify data, automate reporting, and provide real-time insights.
Callisto implemented Coretime as a time and IT project management services solution tailored to professional services firms.
Coretime allows the pharma consultancy to capture billable and non‑billable hours by client, service line and consultant, providing the data needed to run efficient business management consulting services and improve resource planning across the portfolio.
Key features included:
With Coretime, Callisto Pharma Group gained real‑time visibility of project effort and costs across regulatory, PV and supply chain assignments. This supports more accurate pricing, better forecasting and stronger governance, helping the firm operate with the control expected from the biggest consulting firms while retaining the agility of a specialist pharma consultancy.
Key steps included:
Within weeks, teams were logging time accurately, generating reports efficiently, and using Coretime dashboards to monitor project progress and profitability. This professional services time tracking software became a backbone for operational decision-making.
Callisto Consulting now benefits from complete visibility across projects, resources, and financials. Coretime has enabled them to:
“Since implementing Coretime, our administrative workload has decreased significantly. We can respond to client queries quickly, with accurate, trusted data, and focus on delivering high-quality projects.”
— Paul Bunyan, Callisto ConsultingBy centralizing project and time management, Coretime positions Callisto Consulting to scale operations efficiently while maintaining exceptional service delivery.
Pharmaceutical and life sciences consulting firms often manage distributed teams, strict regulatory timelines and complex multi‑stage projects.
By combining pharma expertise with a structured time and project management platform, Callisto shows how specialist operations management consulting and project oversight can be scaled without losing compliance or quality focus.