Track time spent on client work down to the minute with Coretime’s accountant time tracking software, capturing both billable and non-billable hours. Real-time WIP (Work in Progress) monitoring gives your practice instant visibility into revenue-generating activity and helps prevent under-billing or untracked work.
Accountant Time and Billing Software
Coretime is accountant time and billing software designed for accounting firms that need accurate time tracking, WIP management, invoicing, expense management and profitability reporting in one platform. With integrated Sage, QuickBooks & Xero, automated invoicing templates and real‑time analytic dashboards, accountants can reduce admin time, increase revenue and deliver more accurate financial insights to clients.
Why Accountants Need Time and Billing Software
Coretime is professional services time and billing software for accountants and accounting firms. Designed to help you track billable hours, manage work in progress (WIP), and automate invoicing, Coretime brings together time tracking, expense management, and reporting so you can improve cash flow, reduce manual admin, and see real-time performance across clients and engagements.
Accountant Time Tracking & WIP Management Software
Automated Invoicing & Billing for Accountants
Coretime’s invoicing software for accountants streamlines your billing cycle with custom templates, automated invoice generation, and direct integrations with leading accounting systems like Sage, QuickBooks and Xero. Reduce manual errors, accelerate your cash flow, and ensure invoices reflect every billable minute and approved expense.
Expense Management & Reimbursement Software
Capture expenses, receipts, and reimbursable costs tied to client engagements with Coretime’s expense management software. Staff can submit claims via mobile or desktop, while automated approval workflows cut admin time and ensure consistent, audit-ready records.
CRM for Accounting Firms
Keep all client interactions, emails, and documents organised with Coretime’s integrated CRM, designed for accounting and professional services, so billing enquiries, engagement notes, and contact history are all visible in context.
Accounting Analytics & Reporting Tools
Make data-driven decisions using powerful dashboards and custom reporting. Analyse utilisation, profitability by client or engagement, aged debtors, and financial performance across your practice with Coretime’s analytics and reporting tools.
Time & Billing Software Built for Accounting Firms
Coretime is a complete time and billing software solution for accounting firms and professional services teams. From capturing every billable minute to automating client invoicing, streamlining expense claims, and delivering real-time profitability insights, Coretime helps accountants reduce admin, improve revenue recovery, and scale their practice more efficiently
Features of Our Accountant Time and Billing Software
Accounting firms choose Coretime because it’s purpose-built time and billing software for accountants and professional services teams. It helps practices capture every billable minute, streamline client invoicing, and gain real-time visibility into profitability all from a single, integrated platform.
Accurate Time Tracking in 6-Minute Increments
Running an accounting firm means juggling billable hours, WIP, client communications, and month-end tasks but Coretime gives you one integrated platform to manage it all. Our solution is designed for professional service firms like yours, offering fine-grained time capture (as precise as 6-minute increments), detailed WIP tracking, and full expense logging per client or project.
Automated Billing & Invoicing
Generate accurate invoices directly from approved timesheets and expenses. Coretime’s invoicing software for accountants reduces manual admin and speeds up billing cycles.
Time Financial Visibility
Monitor Work in Progress (WIP), fees, and costs in real time to improve revenue recovery and make informed financial decisions across clients and engagements.
Seamless CRM for Client Relationships
Coretime’s CRM functionality allows you to track communications, tasks, and contacts all under one roof. Whether you’re following up with a prospect or reviewing past client conversations, you’ll always have full visibility.
Deep Sage Integration
Our two-way Sage integration eliminates duplicate data entry. Coretime shares customer, supplier, and invoice data with Sage so you don’t waste time re-entering information and you can access project and client details from either system.
Custom Reports & Configurations
Every accounting practice is different that’s why we offer custom development and customisation. You can tailor dashboards, choose your timesheet increments, and even have new features built specifically for your workflow.
Scalable & Flexible Deployment
Whether you’re a boutique firm or a growing practice, Coretime scales with you. Choose between cloud or on‑premise deployment depending on your security needs.
Enhanced Compliance & Audit Readiness:
Coretime keeps detailed records of all timesheets, project activities, and communications, making it easier to stay compliant with regulations and quickly prepare for audits.
Improve Team Utilisation and Capacity Planning
Coretime gives full visibility of workloads, billable vs non-billable time, and upcoming commitments so you can allocate work more effectively. This helps ensure workloads are balanced, deadlines are met, and no one is under- or over-utilised supporting better planning during peak periods like year-end or tax season.
Benefits for Accountants
✔ Recover more chargeable hours
Never miss billable time again. Coretime tracks every minute spent on tax queries, client calls, advisory work, and compliance tasks, even when switching between clients rapidly.
Example in practice: You spend 12 minutes answering client questions between meetings. Normally forgotten, but Coretime logs it automatically, adding hundreds of billable hours across the year.
✔ Accelerate cash flow
Real-time timesheets and expenses mean invoicing happens faster with fewer errors or delays.
Example in practice: Instead of waiting until month-end to chase missing timesheets, Coretime automatically prompts staff so invoices go out days or even weeks sooner.
✔ Improve client satisfaction
A built-in CRM keeps all emails, documents, and interactions in one place, ensuring nothing gets missed during tax season or ongoing advisory work.
What this looks like: A client calls asking for last year’s R&D report. Instead of searching folders and inboxes, you access it instantly through their client record.
Automate approvals, expenses, and billing in one platform.
More Benefits
✔ Make better business decisions
Real-time reporting and dashboards give clear insight into utilisation, profitability, write-offs, and aged debtors.
Example in Practice: You quickly identify that advisory work has higher margins than compliance and adjust resource allocation to increase revenue.
✔ Scale confidently as your client base grows
Coretime grows with your practice whether managing five consultants or a full multi-office accounting team, processes remain consistent and efficient.
Example in Practice: As you hire new staff, Coretime ensures the same workflow, billing structure, and best-practice processes are followed without extra overhead, complexity, or software fees per user.
Tracking Time, Invoicing, and Profitability for Accountants
Accurate time tracking, efficient invoicing, and visibility into profitability are critical for accounting firms. The FAQs below cover these topics and highlight how Coretime supports accountants in streamlining operations and protecting revenue.
Frequently Asked Questions
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What challenges can Coretime help accountants overcome?
Accounting firms often face duplication of effort and errors when managing time, client registers, and job data acros...
Accounting firms often face duplication of effort and errors when managing time, client registers, and job data across multiple spreadsheets. Coretime automates data entry, updates all relevant areas automatically, and provides instant visibility, reducing errors, delays, and administrative workload.
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How does Coretime address these challenges?
Coretime addresses these challenges by providing a centralised repository for all essential information, including cl...
Coretime addresses these challenges by providing a centralised repository for all essential information, including clients, projects, and team members, within a single unified database. This eliminates the need to wait for data to be created in multiple systems, ensuring that information is immediately accessible and accurate.
Unlike manual systems where mistyped job numbers or inconsistent data entry can cause issues, Coretime uses centrally-driven dropdown menus to minimise errors. Additionally, the system allows for real-time data entry through both web browsers and mobile devices, making it convenient to record information from anywhere. This approach eliminates the need for time-consuming end-of-week or end-of-month data collation, as everything is updated instantly.
Furthermore, Coretime's controlled access ensures that users can only book time to jobs they are assigned to, reducing the need for post-entry checks. This real-time validation and error prevention save time and ensure that no records are missed or lost. Once data is entered into Coretime, it is securely stored and accounted for, removing another layer of potential errors and inefficiencies.
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How do accounting firms capture every billable hour?
Accounting firms lose revenue if billable time isn’t tracked accurately. Coretime lets accountants log all client a...
Accounting firms lose revenue if billable time isn’t tracked accurately. Coretime lets accountants log all client and non-client hours, which can then be reviewed, approved, and converted into invoices.
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Can you tell me more about the Coretime app?
The Coretime app works in real time with the desktop system, updating timesheets, expenses, and holiday requests inst...
The Coretime app works in real time with the desktop system, updating timesheets, expenses, and holiday requests instantly. Available on iOS and Android, it allows accountants to record time and expenses directly against jobs, capture receipts, and add notes on the go, providing a clear audit trail and up-to-date information wherever they work.
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How do accounting firms automate invoicing?
Manual invoicing can be slow and error-prone. Coretime generates invoices directly from approved time and expenses, a...
Manual invoicing can be slow and error-prone. Coretime generates invoices directly from approved time and expenses, and integrates with Sage, QuickBooks, Xero and API to keep financial data accurate and consistent.
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How do accounting firms measure profitability?
Profitability depends on tracking time, billing rates, and project budgets. Coretime provides reports by client, part...
Profitability depends on tracking time, billing rates, and project budgets. Coretime provides reports by client, partner, department, or service type to highlight high-performing engagements and areas where margins may be under pressure.
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How does Coretime compare with other ERP solutions for accountants?
Coretime is an ERP-style platform built specifically for accounting firms and professional service providers. Unlike ...
Coretime is an ERP-style platform built specifically for accounting firms and professional service providers. Unlike specialized tools that focus on only one function, Coretime centralises timesheets, expenses, invoicing, forecasting, reporting, CRM, and holiday management in a single system. This all-in-one approach allows accountants to manage their entire practice efficiently without needing multiple separate applications, and it can be implemented quickly, providing ERP functionality without the complexity or cost of larger systems.