Time Tracking & Billing Software for Accounting Firms

Coretime addresses these challenges by providing a centralised repository for all essential information, including clients, projects, and team members, within a single unified database. This eliminates the need to wait for data to be created in multiple systems, ensuring that information is immediately accessible and accurate.

Unlike manual systems where mistyped job numbers or inconsistent data entry can cause issues, Coretime uses centrally-driven dropdown menus to minimise errors. Additionally, the system allows for real-time data entry through both web browsers and mobile devices, making it convenient to record information from anywhere. This approach eliminates the need for time-consuming end-of-week or end-of-month data collation, as everything is updated instantly.

Furthermore, Coretime's controlled access ensures that users can only book time to jobs they are assigned to, reducing the need for post-entry checks. This real-time validation and error prevention save time and ensure that no records are missed or lost. Once data is entered into Coretime, it is securely stored and accounted for, removing another layer of potential errors and inefficiencies.

Coretime stands out as a comprehensive, ERP-style platform tailored directly to accountants and other professional service providers. Unlike some alternatives, which only focus on one or two specific areas, Coretime provides a wide range of tools to manage an entire practice. These include timesheets, expenses, CRM, holidays, invoicing, forecasting, and reporting.

This all-in-one approach means business’s can manage their entire operation without needing to purchase multiple systems. It also gives them access to more holistic capabilities, such as forecasting or mobile app integration. Since these abilities are a direct result of Coretime’s breadth and centralisation, more specialised competitors (who might excel at a single function) simply can’t replicate them effectively.

Additionally, Coretime is designed to be implemented quickly and efficiently, reducing downtime and costs for customers. Unlike larger, more complex ERP systems that require lengthy and expensive implementations, Coretime is up and running in just a few days, offering a balanced solution that provides extensive functionality at a lower price point. This makes Coretime an ideal choice for firms looking for a robust, yet easy-to-implement solution without the hefty costs and time commitments of more extensive systems.

Coretime offers several key benefits that set it apart from other project management solutions. One of the most important is the choice of deployment methods. While many accountants are comfortable with cloud-based systems, Coretime recognises that accountants in some industries, like engineering or nuclear sectors, may require on-premise solutions due to security constraints. Coretime gives you the flexibility to choose between a cloud-based deployment or an on-premise installation, ensuring that your data management aligns with your specific security needs and operational preferences.

Another significant advantage of Coretime is its UK-based support team. Unlike many companies that rely solely on ticketing systems, Coretime offers real, human support that you can reach by phone from 9 to 5, Monday through Friday. This level of service ensures that when you need help, you're speaking directly to someone who understands your needs and can provide immediate assistance.

Additionally, Coretime’s modular approach allows you to pay only for the features you use, offering a cost-effective solution tailored to your business.

Finally, Coretime has an active team of developers that can customise the product directly to user needs. Whether you have unique invoicing requirements or need specific functionality, Coretime is willing to develop bespoke solutions, giving you a system that truly fits your business in a way no un-modified off-the-shelf solution ever could. This level of customisation is rare, and means Coretime can grow and adapt alongside your business.

Coretime has been designed with customisation in mind, allowing you to tailor the software to meet the unique needs of your business. The first level of customisation is through system parameters, where you can decide which features to enable or disable and to what extent.

For example, if your projects have multiple phases, you can turn that feature on. Or, if you prefer to streamline approvals, you can choose to require timesheet approvals from both project managers and line managers or just one of them. The system also offers flexibility in timesheet increments, allowing you to track time in 6, 15, or 30-minute intervals depending on your preference.

Additionally, you can customise the terminology used within the software to match your organisation’s language, such as renaming "clients" to "customers" or "projects" to "jobs," making the software feel more intuitive and aligned with your daily operations.

Beyond these basic customisations, Coretime also allows for the creation of custom fields, which can be used to capture specific information about clients, projects, or any other relevant data. These custom fields can be easily added through the user interface, without needing any technical support, making Coretime a central resource for all your business information.

Finally, Coretime includes analysis fields, which act as data tags to help you filter and organise your reports. Whether you want to track client profitability by partner, or sort data by industry, these tags allow you to run complex queries and generate reports tailored to your specific needs.

Beyond these built-in levels of customisation, Coretime has an active team of developers that are happy to re-engineer the software for you, making it truly bespoke to your business. This work can be carried out on a chargeable basis. For less urgent adaptations, we also have a “suggestions” area, where users are encouraged to note the changes they would like to see implemented in upcoming versions of Coretime.

Coretime offers flexible and affordable pricing designed to suit the needs of various organisations, with options that can even make it free for smaller teams.

f you have 5 users or fewer, Coretime Standard is a great way to get started at just £20/€25 per user per month — no big financial commitment required. For teams of 6 to 25 users, Coretime Professional is available at £25/€30 per user per month.

Additionally, Coretime's modular pricing allows you to pay only for the features you need. For example, adding a CRM module to your system costs £120 per month, regardless of whether you have five or 500 users.

This pricing model provides a cost-effective solution compared to other software options, especially when considering the per-user cost. Coretime's pricing is based on named active users, allowing organisations to customise their investment according to their structure and needs, ensuring you only pay for what you actually use.

Yes, Coretime offers the flexibility to be either cloud-based or on-premise, depending on your needs. While cloud-based solutions have become increasingly popular—representing about 90% of deployments—Coretime also provides an on-premise option for organisations that require local data storage for security or regulatory reasons. This dual deployment flexibility ensures that Coretime can meet the needs of a wide range of businesses, from those looking for the convenience of the cloud to those needing the control of an on-premise setup.

As for integration, Coretime is designed to work seamlessly with several popular accounting systems, and is being updated to integrate with others too. We can provide you with a current list of compatible systems and keep you informed about future integrations as they are developed.

The Coretime app works alongside the desktop version in real-time, meaning that any data entered through the app is instantly validated and updated across the system. This ensures that information, such as whether a job is active or if you have permission to work on it, is always current. The app is platform-agnostic, working on both Android and iOS devices, and it offers key features including timesheets, expense tracking, and holiday requests and approvals.

One of the main features of the Coretime app is expense management, which includes receipt capture. Unlike other expense management tools that don't align expenses with specific jobs, Coretime allows you to record expenses directly against a customer’s job, making it easier to manage and justify charges. You can snap a photo of your receipt, store it digitally, and link it directly to the corresponding job, providing a clear and accessible audit trail.

The app also supports note-taking, allowing users to dictate notes related to time entries directly into their phones. This feature is particularly useful for accountants who work remotely and are often on the move as it allows them to capture important details wherever they are, whenever they want.