Leave Management Software

If your employees manually input their time and you’re constantly asked, “How much leave do I have left?”, Coretime’s leave management software makes it easy for professional services teams to track staff leave, manage holidays and absences, and maintain accurate resource planning. Built for consultancies, agencies, and project-based firms, it provides clear visibility into time off, simplifies approvals, and keeps leave records up to date.

Try a Free Demo Watch our video
A women holding her phone with the leave approvals dashboard open via the coretime app Woman's hand pointing at Coretime Leave Management tool Hands typing into the Leave Manager tool from Coretime

What Happens When Leave Collides With Project Plans?

Managing staff availability is a challenge for any organisation but for project-driven professional services, it can become even more complex.

Balancing resource needs across active projects is only part of the equation. Forward planning is equally important. Is the proposed start date for a new project realistic given upcoming leave schedules? Can critical deadlines still be met if a key team member is away for two weeks?

While many businesses rely on HR software, Outlook calendars, or spreadsheets to track absences, these tools rarely consider project requirements or resource dependencies.

That’s where Coretime’s leave management software makes the difference.

In addition to comprehensive project-based time tracking, expense management, and invoicing tools, Coretime includes an integrated Leave Manager, vacation tracker, and absence management system to help you plan and manage absences with confidence ensuring projects stay on track, properly resourced, and your professional services resources are optimised.

Leave Manager Core Features

Manage Leave & Absences Easily

Simplify staff time-off tracking with Coretime’s leave management software. Create custom leave types, view entitlements, and let employees submit holiday requests using a central vacation tracker and absence management system that integrates seamlessly into your professional services resource planning.

Staff Leave Calendar & Absence Planner

Get a complete picture of who’s off and when with a visual leave calendar. Coretime’s absence management and vacation tracker makes it easy to identify gaps in professional services resource capacity and plan around key project milestones without surprises.

Automatic Leave Accrual & Entitlement Tracking

Automatically calculate leave entitlements and accruals with Coretime’s leave management software and vacation tracker based on your company rules. This ensures data accuracy, eliminates manual errors, and strengthens compliance with your professional services HR policies.

Leave Approval & Workflow Automation

Customise approval workflows with Coretime’s leave management software so team leads can review requests, approve or decline leave, and generate audit-ready absence management and vacation tracker records all without spreadsheets.

Timesheet Integration

Once approved, holiday is automatically pre-booked into the employee’s timesheet using Coretime’s leave management software, integrating seamlessly with your vacation tracker, absence management system, and professional services resource planning.

Outlook Calendar Sync

Automatically create entries in users’ Outlook calendars with Coretime’s leave management software, ensuring vacation tracker and absence management data syncs seamlessly with professional services resource planning.

Leave Reporting & Absence Insights

It integrates seamlessly with Coretime’s Staff Planner and Resource Manager, giving you a complete view of resource allocation. When assigning team members to a project, you can instantly see existing commitments as well as planned absences tracked in the system, ensuring you schedule only available staff and maintain efficient project delivery.

Team Calendar View

Check who else is off before requesting leave with Coretime’s absence management and leave management software, using built-in vacation tracker tools to help teams coordinate and plan professional services resource coverage effectively.

More with Leave Manager: TOIL & Overtime

Coretime's Leave Manager doesn't stop at holiday tracking. Configure the system to manage any type of leave according to your organisation's specific requirements.

Time Off In Lieu (TOIL) Management

  • Track and build up overtime hours automatically - System captures overtime as it occurs.
  • Configure accrual rules including maximum hour caps to maintain policy compliance.
  • Require supervisor approval for overtime claims to ensure proper authorisation.
  • Provide employees with real-time view of accrued balances for transparency.
  • Enable leave requests against TOIL balances with the same easy-to-use interface.
  • Simplify TOIL balance management across your entire organisation.
  • Hybrid Overtime Solutions Effortlessly track overtime that’s part-paid and part TOIL, ensuring clear records and fewer admin errors.

Complete Audit Trail & Reporting

  • Access a complete history of each employee's overtime and TOIL records, including:
    • Complete visibility of all leave transactions
    • Historical tracking for compliance purposes
    • Detailed reporting capabilities

    Generate specialised reports to manage holiday and TOIL data effectively, ensuring compliance and better workforce planning.

Key Benefits

For Employee:

  • View holiday allowances and balances anytime
  • See team availability before requesting leave
  • Simple, intuitive request process
  • Automatic calendar integration
  • Real-time TOIL balance visibility

For Line Managers:

  • Dedicated approval screen
  • Check team coverage before approving
  • Automated email notifications
  • Complete visibility of team leave patterns
  • Streamlined approval workflow

For the Organisation:

  • Eliminate constant “how much holiday do I have left?” questions
  • Reduce administrative burden by 40%+
  • Ensure accurate record-keeping
  • Maintain compliance with audit trails
  • Flexible configuration for any leave type

Get Started

Ready to simplify leave management? Stop manually tracking holidays and TOIL. Let Coretime’s leave management software, vacation tracker, and absence management tools automate your professional services resource planning and leave processes.

Schedule a Demo