Migrating with Coretime

Coretime makes migrating to our timesheet and project management platform seamless for professional services firms. With proven expertise and flexible options, you can transition from any system without disruption.

Coretime Data Migration

Proven Migration Experience

We’ve successfully migrated over 1000 sites over the years, handling data from Excel spreadsheets, SQL databases, and various legacy systems. Our process ensures static and transactional data transfers smoothly, with test and live instances for validation before full rollout.

Flexible Data Import Options

Use our provided spreadsheet templates for easy self-service uploads, or let us handle it no charge for data uploads by our team. Support multiple data loads, starting with live data first then back-filling historical records, and pull in data via seamless accounts integration.

Personalised Support Levels

Choose as much or as little hand-holding as needed, with a dedicated point of contact throughout. Our modularity allows a ‘land and expand’ approach start small for big wins first, then grow features as your firm scales.

Why Choose Coretime Migration?

Coretime's migration process emphasises speed, security, and reliability for professional services firms. Expanded details below highlight our streamlined approach based on proven practices.

Fast Go-Live Timelines

Achieve full go-live in just 1-2 days with minimal downtime, allowing your team to start tracking timesheet's and projects almost immediately. This rapid implementation follows a structured assessment, data transfer, and testing phase to ensure everything is production-ready without halting operations.

Secure, Duplicate-Free Process

Our secure migration includes a thorough assessment phase where we review your current setup, identify potential issues, and plan data transfers to eliminate duplicates entirely. Data is encrypted during upload, with validation in test instances before live deployment, minimising risks and ensuring compliance for UK and Irish firms.

Continuous UK Support

Post-migration, receive ongoing support from UK-based experts available via email or phone (9am-5pm, weekdays), including quarterly check-ins for optimisations. Your dedicated account manager handles any tweaks, training, or expansions, ensuring long-term smooth performance and ROI growth.

Seamless Account Integration

Enhance your migration with direct accounts integration, syncing timesheets, expenses, and projects with Sage, Xero, QuickBooks, or Microsoft Dynamics for automated invoicing and real-time financials. This eliminates double-entry, accelerates cashflow, and ensures accurate profitability reporting from day one.

GWP’s rollout of Coretime followed a typical implementation path.

Coretime helped GWP migrate historical timesheet data, align project and billing structures, and get staff up and running quickly with training and permissions in place. Within weeks, the team had moved away from manual forms, with better visibility of hours, budgets and profitability.

Engineering Team happy because of ease of migration using Coretime

Latest resources

View all our resources
  • Blog

06 May 2026

The Power of Integrated Time Tracking and CRM for Professional Services

Read more
  • Blog

21 Apr 2026

Best Top 5 Consulting Software for 2026

Read more
  • Blog

13 Apr 2026

The Hidden Cost of Manual Expense Management in Professional Services

Read more
  • Blog

08 Apr 2026

Fixed Fee vs Hourly Billing: Which Makes You More Money? (A Practical Guide)

Compare fixed fee vs hourly billing to see which model drives better project profitability, improves cash flow, and supports stronger client satisfaction.

Read more
  • Blog

02 Apr 2026

The Silent Profit Killers Behind “Good Enough” Time Tracking

Many consulting firms rely on memory, spreadsheets, or basic timers, treating time tracking for consulting firms…

Read more
  • Download

19 Mar 2026

The Coretime Quick Info Pack

If you’re new to Coretime this handy quick information pack from our expert team is the…

Read more
  • Blog

04 Mar 2026

Why Coretime Is Truly Different: A Powerful SaaS Built on Real Partnership

Coretime is more than a timesheet, CRM and project management platform. Discover why our UK-based SaaS focuses on partnerships, customer relationships, and growing alongside the businesses we support.

Read more
  • Blog

01 Mar 2026

Top 5 Time Tracking Challenges (and How to Fix Them With a Time Tracking System)

This article explores the top five time tracking challenges businesses face and shows how a modern time tracking system can reduce write-offs, improve billing accuracy, and turn time data into a genuine strategic

Read more
  • Blog

28 Feb 2026

Why Resource Utilisation Really Matters: Maximise Your Team’s Potential

Learn how to measure efficiency, balance workloads, and make informed decisions to keep projects on track with practical tips and insights for maximising your team’s productivity.

Read more

You’re in good company

Join the growing number of businesses transforming their operations with Coretime, starting from just £20/€25 per user per month. Our customers are strengthening client relationships, gaining real-time project visibility, and driving measurable growth.

Explore their success stories below and see how Coretime can deliver powerful results for your organisation at a price that makes sense.

Aircraft Leasing & Management

We have recently purchased Coretime through Onesys and were impressed with their responsiveness to our original enquiry and to our subsequent questions. The process for understanding what the software could do for us was efficient and straightforward, as was the administration involved in setting-up the account and finalising the agreement.

Aircraft Leasing & Management Logo

Nicola Plummer

Aircraft Leasing & Management

AJA Architects

For us, the main benefit is that our system is now more user-friendly in terms of project managers being able to access information, such as seeing how a project is performing against budget. They can analyse how time is being spent and what proportion of it is earning fees – it’s easy to translate.

AJA Architects Logo

Matt Simpson

AJA Architects

Callisto Consulting

Since purchasing Coretime our time spent on administrative tasks, especially around invoicing has greatly reduced. We can also now respond to Client queries much more efficiently and with a more accurate, trusted response.

Overall the processes that we undertake using Coretime are much quicker and simpler and along with the benefits we’re now receiving in how we can report on our Project data using different parameters, we expect to see a return on investment within a year based on administration time saved.

Callisto Consulting Logo

Paul Bunyan

Callisto Consulting

R.G. Parkins & Partners

The Coretime system is easy to use, accurate, and has helped to increase our efficiencies, we would absolutely recommend it to other companies in that we find it invaluable.

R G Parkins & Partners Logo

David Heron

R.G. Parkins & Partners

GWP Engineering Consultants

Coretime are a real business partner, I find them very helpful, and if I have any questions or queries the support team is there to help me instantly. In short, we’re delighted.

GWP Consultants Logo

Amanda Godwin

GWP Engineering Consultants

Caulmert

With staff based at different office locations and sometimes different parts of the world, having Coretime has brought us all together using one easily accessible web based system.

Caulmert Logo

Donna Milne

Caulmert

JNP Group

Coretime is one of the most important packages within the business and is based on an annual subscription with full cloud access. This is a truly fantastic system and very affordable for a company of our size, it’s a fraction of the cost of some systems such as Autodesk and Microsoft.

JNP Group Logo

Jamie Seabrook

JNP Group

Deaton Lysaght

Coretime is simply the easiest, yet the most economically advantageous programme that does so much more than just time management. The overall impact of Coretime has improved both productivity and efficiency.

Elizabeth Churchard

Deaton Lysaght

Pete Stead – P+HS Architects

A huge positive for us is the reduction of double entry of information, not having to manipulate information and enter it somewhere else has made such a drastic difference to how we run our business, we can’t imagine not having Coretime now!

P+HS Logo

Pete Stead – P+HS Architects

Spark Architects

We will be able to easily track non-billable work such as fee proposals and revisions, track outstanding invoices versus paid, and understand budget versus actuals and profitability at both project level and RIBA stages.

Spark Architects

Wildfowl & Wetlands Trust

It’s cut the time spent on routine administrative tasks and enabled us to be more efficient, which means we can focus more on the actual projects. We can have around 20 live projects on the go at any one time and if a client wants a breakdown of where the time is going, we need to respond almost instantly.

WWT Logo

Monica

Wildfowl & Wetlands Trust