11 Jun 2026
Track fieldwork accurately, stay on top of project costs, and bill with confidence
Coretime helps consulting firms capture time, manage projects and retainers, improve utilisation, and turn live project data into faster, more accurate billing.Designed to simplify managing IT projects, teams can plan resources, track billable work, and improve delivery efficiency. With integrated capabilities similar to IT task management software and an intelligent IT project tracker, everything is managed in one connected system.
Where consulting firms lose time, margin, and control
When billable work is missed, projects drift beyond scope, and profitability only becomes clear after the fact, it gets harder to grow sustainably and protect margins.
Billable time gets missed
Capture hours against clients, properties, jobs, or tasks, whether the work happens on site, on the road, or in the office.
Expenses and mileage are hard to keep on top of
Record costs as they happen and link them directly to the right project or client, without chasing paper trails later.
Project performance is difficult to see clearly
Stay closer to budgets, time spent, and profitability with live visibility across active work.
Interested in a demo?
Get in touch with us. Only by getting a good understanding of your business requirements can we recommend a solution.
Book a free demoEverything you need to manage time, engagements, and commercial performance
Coretime helps consulting firms bring time tracking, project oversight, billing, and reporting into one connected workflow.
Time Tracking
Log time easily across jobs, clients, and tasks, with the level of detail your firm needs.
Expenses and mileage capture
Record travel, receipts, and project-related costs while out in the field or back at base.
Project visibility
See progress, time spent, costs, and overall performance across ongoing work.
Billing and invoicing
Turn approved time and expenses into accurate invoices with less manual effort.
Mobile access
Use the Coretime mobile app to update time, costs, and notes from anywhere.
Reporting and profitability
Track budget vs actuals, time usage, and project profitability to support better commercial decisions.
Designed for firms that sell time, expertise, and outcomes
Consulting firms need more than a simple timesheet. They need a connected way to manage delivery, keep work profitable, and improve visibility across people, projects, and billing.
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Capture more of the work you actually deliver
Track time more consistently so fewer chargeable hours are missed or forgotten.
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Stay closer to scope and margin
Monitor work against budget, retainer, or fee structure before small issues become write-offs.
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Improve utilisation with better visibility
See who is over-capacity, under-used, or available for upcoming work.
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A more joined-up workflow
Bring together time tracking, billing, CRM, and reporting in one connected platform.
Fits into the systems you already use
Coretime integrates with key finance and reporting tools, helping reduce duplicate entry and keep project and financial data connected.
Flexible for different consulting models
IT consulting firms
Track technical delivery time, long-running engagements, and complex project phases more accurately.
Management consulting firms
Monitor utilisation, engagement profitability, and advisory work across partners and delivery teams.
Marketing and PR consulting firms
Control retainers, manage creative and advisory time, and understand client profitability more clearly.
Commercial and grant-funded work
Improve visibility across budgets, billing, and reporting requirements for different project types.
Helping consultants work more efficiently and bill with confidence
Coretime supports firms that want stronger visibility, better control, and less admin across time and billing.
Callisto Consulting
Since purchasing Coretime our time spent on administrative tasks, especially around invoicing has greatly reduced. We can also now respond to Client queries much more efficiently and with a more accurate, trusted response.
Overall the processes that we undertake using Coretime are much quicker and simpler and along with the benefits we’re now receiving in how we can report on our Project data using different parameters, we expect to see a return on investment within a year based on administration time saved.
Paul Bunyan
Callisto Consulting
Wildfowl & Wetlands Trust
It’s cut the time spent on routine administrative tasks and enabled us to be more efficient, which means we can focus more on the actual projects. We can have around 20 live projects on the go at any one time and if a client wants a breakdown of where the time is going, we need to respond almost instantly.
Monica
Wildfowl & Wetlands Trust
R.G. Parkins & Partners
The Coretime system is easy to use, accurate, and has helped to increase our efficiencies, we would absolutely recommend it to other companies in that we find it invaluable.
David Heron
R.G. Parkins & Partners
Caulmert
With staff based at different office locations and sometimes different parts of the world, having Coretime has brought us all together using one easily accessible web based system.
Donna Milne
Caulmert
GWP Engineering Consultants
Coretime are a real business partner, I find them very helpful, and if I have any questions or queries the support team is there to help me instantly. In short, we’re delighted.
Amanda Godwin
GWP Engineering Consultants
Frequently Asked Questions
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What software do consulting firms use to track billable hours?
Consulting firms typically use time tracking and project management software designed for professional services. Thes...
Consulting firms typically use time tracking and project management software designed for professional services. These systems allow consultants to log time against client engagements, retainers, or fixed-fee projects while tracking utilisation and profitability in real time.
Coretime is designed specifically for firms that sell time and expertise, helping consultancies capture billable hours accurately and reduce missed revenue.
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What is the best time tracking and billing software for consultants?
The best time tracking and billing software for consultants helps you log hours accurately, separate billable from no...
The best time tracking and billing software for consultants helps you log hours accurately, separate billable from non-billable work, and generate invoices faster.
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How do consulting firms track billable and non-billable time?
Consulting firms categorise time entries by client work (billable) and internal activities such as business developme...
Consulting firms categorise time entries by client work (billable) and internal activities such as business development, training, or administration (non-billable). Tracking both allows firms to measure utilisation rates and understand overall team productivity.
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What is utilisation in a consulting firm?
Utilisation measures the percentage of a consultant’s working hours that are billable to clients. It is one of the ...
Utilisation measures the percentage of a consultant’s working hours that are billable to clients. It is one of the most important performance metrics in consulting because it directly affects revenue and margin.
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How do consulting firms manage fixed-fee or retainer projects?
Even on fixed-fee or retainer engagements, consulting firms track time internally to monitor project costs and preven...
Even on fixed-fee or retainer engagements, consulting firms track time internally to monitor project costs and prevent scope creep. This ensures that work stays within budget and margins are protected.
Coretime allows firms to track time against budgets and compare planned versus actual costs in real time, helping maintain profitability across engagements.
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Why is time tracking important for consulting firms?
Accurate time tracking ensures consultants are paid for the work they deliver and clients are invoiced correctly. It ...
Accurate time tracking ensures consultants are paid for the work they deliver and clients are invoiced correctly. It also provides the data needed for forecasting, resource planning, and margin analysis.
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How can consulting firms forecast revenue and workload?
Consulting firms forecast revenue by analysing current engagements, pipeline opportunities, team capacity, and histor...
Consulting firms forecast revenue by analysing current engagements, pipeline opportunities, team capacity, and historical performance data.
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What reports should consulting firm leaders review regularly?
Consulting leaders typically review utilisation reports, project margin reports, work-in-progress (WIP), and revenue ...
Consulting leaders typically review utilisation reports, project margin reports, work-in-progress (WIP), and revenue forecasts to monitor financial health.
Coretime provides these reports in real time, helping decision-makers identify risks and opportunities quickly.
Latest resources
View all our resources06 May 2026
The Power of Integrated Time Tracking and CRM for Professional Services
Integrating time tracking with CRM gives professional services firms a complete view of clients, projects, and profitability in one place.
21 Apr 2026
Best Top 5 Consulting Software for 2026
Explore the top consulting software for 2026, comparing the best tools for project management, time tracking, billing, and resource planning to help consulting firms work smarter and grow profitably.
13 Apr 2026
The Hidden Cost of Manual Expense Management in Professional Services
Manual expense management is quietly draining profitability for professional services firms. From lost receipts and delayed approvals to billing errors and wasted admin time, outdated processes create hidden costs that impact cash flow, compliance, and project visibility.
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